Special Meeting/Workshop

1. Convene: 2:55 p.m.
2. Public Comments: None
3. Statement of Work 2 Between The School Board of Palm Beach County, Florida and The Princeton Review
   Motions:
   

   I recommend that the School Board approve the Statement of Work 2 in the amount of $2,032,771, with a contingency of $300,000 which is 15% of the total cost for a total of $2,332,771.	-	PASS
   Minutes: On May 10, 2006, the School Board approved a Statement of Work that authorized The Princeton Review (TPR) to conduct School Technological Surveys at nine schools in the School District of Palm Beach County (SDPBC). The purpose was to determine the technological readiness of the schools to implement an online assessment system. Subsequently, TPR has conducted eight Surveys. The Surveys conducted at the three elementary schools indicated that their technology infrastructure was sufficient to administer common assessments through the web using the computers at the school. Staff from the Division of Information Technology confirmed the sufficiency of the infrastructure for online assessment. Further, eight elementary AAA principals indicated that at least two reading and two mathematics common assessments could be successfully administered through the web at grades 4 and 5 and by scanner(s) at grade 3 between the first (September) and second diagnostic (December) assessment. To enable AAA elementary schools to administer the common assessments in September, we need The Princeton Review to provide certain deliverables. Also, to enable AAA secondary schools to administer the common assessments in September through the web, by scanner, or by clickers, we need The Princeton Review to provide the same set of initial deliverables, varying only by grade levels. These deliverables include the following: Provide access to their web platform - (Homeroom Assessment Center); Provide 46 initial school administration deployment meetings to develop school deployment plans for online assessments; Provide professional development train-the-trainer sessions and related support materials; Enter SDPBC's 262 common assessments into the Homeroom Assessment Center; Print and deliver hard-copy common assessments for 100% of the Grade 3 students, 80% of Grades 6 through 10 students, and none for Grades 4 and 5 students; Provide access to 326 mini-assessments (tests focusing on single SSS benchmarks) with a nontransferable right and perpetual license for items usage; and Develop a District Assessment Review Plan. In summary, in order for the SDPBC to provide AAA schools access to the common assessments by September, there are certain critical steps TPR and SDPBC need to take. Statement of Work 2 identifies the steps to meet this purpose. Statement of Work 3, which focuses on the technology deliverables (e.g., scanners and clickers), is currently being negotiated and we plan to have it to you as early as August 9, 2006, but no later than August 30, 2006. Mrs. Burdick requested a timeframe for completion of training and suggested using the capital mil to support funding for some of these projects. Mr. Lynch questioned when the project will be implemented and the total cost of the software and labor for the entire project. Dr. Baron, Chief of Performance Accountability, entertained questions from Board Members regarding: cost per student license; common assessments; term of contract; and measuring success.
   Vote Results:
   Motion: Debra Robinson
   Second: Mark Hansen
   Tom Lynch	-	Aye
   Sandra Richmond	-	Aye
   Paulette Burdick	-	Aye
   Monroe Benaim	-	Aye
   Mark Hansen	-	Aye
   Debra Robinson	-	Aye
   Bill Graham	-	Aye

   
   
4. Adjourn: 3:40 p.m.